Most software makes you fit its mold. We do the opposite — we learn how your shop works, then build around it. Your whole operation, visible in one place.
100%
Custom-built for your workflow
10 yrs
Manufacturing experience
Flat
Monthly rate, no per-seat fees
The Process
01
We Come to You
No pitch deck. We show up, sit with your team, and watch how your shop actually runs.
02
We Map How You Work
Every step — quoting, production, QC, shipping, invoicing. We document it all before writing a line of code.
03
We Build It Around You
You see it take shape as we go. Feedback is constant — no surprises on launch day.
04
You Go Live. We Stay With You.
We train your team and stick around. When your business changes, your software changes with it.
Sound familiar?
You've outgrown spreadsheets. Enterprise ERP is out of reach.
You've hit the wall that every growing shop hits. Too big for spreadsheets, too small to justify $50K enterprise software. That's exactly who we built this for.
Excel isn't a system — it's a patchwork
You're juggling a dozen spreadsheets, emailing files back and forth, and spending hours reconciling data that should just connect automatically.
Enterprise ERP is priced for the Fortune 500
Epicor, SAP, and similar platforms run $50,000+ just to implement — plus ongoing licensing, IT staff, and consultants. It doesn't make sense for a 5–50 person shop.
You pay for 100% and use maybe 5%
Off-the-shelf ERP is loaded with modules you'll never touch. You spend months in demos getting shown features you don't need — and you still have to bend your workflow to fit theirs.
Every vendor shows you what they built — not what you need
You sit through three hours of demos for software that wasn't built for you. We never demo first. We ask questions first, then build what you actually need.
Let's build something that actually fits.
Tell us how your shop works. We'll tell you exactly what we'd build — no obligation, no pitch deck.
Built from the inside
"I've been in your shoes."
After 10 years working in manufacturing — from large-scale operations down to smaller shops — I kept running into the same wall. The big enterprise ERP systems were untouchable on a small company's budget. And the "affordable" alternatives were either too generic, too rigid, or still required you to reshape your entire workflow just to use them.
When I moved to a smaller manufacturer and needed a real system, I sat through demo after demo watching vendors show me everything their software already did. Nobody asked how we worked.
So I built BuiltFlow to do the opposite. We start with your operation. We map it out. Then we build something that actually fits.
No data left behind
Your data comes with you.
We handle the whole migration. Map, clean, import, verify — before you ever go live. You're not starting from scratch.
Migration at a glance
📁
We audit your existing files
Excel, CSV, or whatever you're working from
🗺️
Data mapping & cleanup
Your columns mapped to your new system's fields
⬆️
Import & verify
We confirm every record before you go live
✅
Go live — nothing lost
Your history is in the new system from day one
What's included
Built around your operation, not someone else's.
Custom ERP Built Around Your Shop Floor
Every screen, every field, every report — built to match how your team actually works. No unused modules, no configuration gymnastics, no features you pay for and never open.
Track customers, quotes, and follow-ups in a CRM built for manufacturers — not generic sales teams. Customer history is linked directly to jobs, specs, and pricing.
Inventory & Materials Management
Real-time stock levels, reorder alerts, material traceability, and supplier tracking — all connected to your production workflow automatically.
Audit Trail & Job History
Every change, every status update, logged automatically. Know exactly what happened to a job, when, and who made the change — without digging through emails or asking around.
Reports That Actually Matter
Custom dashboards built around the KPIs you care about — on-time delivery, job margins, open orders, inventory turns. Not generic templates you'll never use.
Built for your customers too
Your customers get their own portal.
Most job shops still manage customer communication through email threads and phone calls. BuiltFlow gives every customer a dedicated portal — no app to install, no account nightmare. Just a clean, simple view of everything that matters to them.
Customer Portal
View open quotes
See pricing, specs, and status
Active
Approve purchase orders
One click — no back and forth
Pending
Upload drawings & documents
Specs, revisions, reference files
Request new quotes
Directly from the portal, no phone tag
Let's build something that actually fits.
Tell us how your shop works. We'll tell you exactly what we'd build — no obligation, no pitch deck.
Straightforward pricing
One-time build fee. Flat monthly after that.
A one-time build fee to get you launched. A flat monthly rate to keep you running. No per-seat fees, no surprises.
MonthlyAnnualSave 20%
Build
$349/mo
$3,000 one-time build fee
For small shops replacing spreadsheets and getting a real system in place for the first time.
Software looks different when your team is actually using it.
We expect you to want changes after launch — that's not a problem, that's the process. The first 90 days are included. Request changes, rework screens, adjust workflows, add fields. No extra charge, no questions asked.
01
Launch Day
Your app goes live. Your team starts using it for real.
90
First 90 Days — Free
Changes, tweaks, reworks. Anything you need to get it right.
+
As You Grow
Add new modules as your business evolves. Flat per-module rate, no contracts.
After 90 days, your monthly plan covers small ongoing fixes. Bigger additions — new modules, new integrations, major workflow changes — are billed at a flat per-module rate. No long-term contracts, no surprise invoices.
Plan comparison
Feature
Build
Flow
Pro
One-time build fee
From $3,000
From $5,000
From $8,500
Monthly subscription
$349/mo
$649/mo
$1,099/mo
Areas of your operation
Up to 3
Up to 6
Unlimited
Users
Up to 10
Up to 25
Unlimited
Data migration
✓
✓
✓ (any source)
CRM integration
—
✓
✓
Advanced reporting
—
✓
✓
Third-party integrations
—
—
✓
Available on any plan
Add-ons & integrations
Bolt on what you need. Each add-on is a flat monthly fee on top of your plan — no per-seat pricing, no usage limits.
Most Popular
Customer Portal
+$99/mo
Give every customer their own portal to view quotes, approve POs, upload drawings, and request new quotes — without a single phone call.
View quotes & order status
Approve POs with one click
Upload drawings & documents
Request new quotes directly
Shipping Integration
+$49/mo
Live rate shopping, label printing, and tracking — all connected directly to your jobs and shipping docs.
Supported carriers
UPS
FedEx
USPS
+ more
Marketing Emails
+$49/mo
Automated follow-ups on open quotes, re-engagement campaigns for past customers, and order notifications — sent directly from your system.
Quote follow-up sequences
Order status notifications
Re-engagement campaigns
Customizable templates
Common questions
We don't configure a template or flip on a pre-built product. We write software specifically for you — your field names, your screens, your logic. It should feel like someone who works at your company built it. That's the point.
Most initial builds take 4–8 weeks depending on scope and complexity. Build tier is typically 4–6 weeks. Flow and Pro can run 6–10 weeks for the initial launch. After that, your subscription covers ongoing iterations and improvements.
Yes — every plan starts with a one-time build fee that covers the discovery sessions, workflow mapping, design, and the initial build. Build plans start from $3,000, Flow from $5,000, and Pro from $8,500 — exact cost is scoped on your first call based on complexity. After go-live, your flat monthly subscription covers hosting, support, and all ongoing updates.
Absolutely — that's a core part of the value. Your subscription includes ongoing fixes and changes as your business evolves. The scope of what's included varies by plan: Build covers small fixes and tweaks, Flow handles larger changes, and Pro gets the highest priority on everything. Bigger feature additions outside your plan scope are quoted separately — no surprises.
Your data is always yours. The application itself is licensed to you as part of your subscription. If you ever leave, we'll provide a data export in standard formats so you're never locked in.
Yes — that's part of how we work. We come to you, sit with your team, and learn your operation firsthand before writing a line of code. All plans include on-site visits within 50 miles at no extra charge. Flow extends that to 150 miles, and Pro covers anywhere — travel billed at cost. We focus on local manufacturers because showing up in person is what makes the difference between software that fits and software that doesn't.
It means how many distinct parts of your business we build around. For example: quoting is one area, shop floor tracking is another, inventory is another, shipping is another. The Build plan covers up to 3 areas, Flow covers up to 6, and Pro covers as many as you need. Everything within each area is fully custom — the number just reflects the scope of the initial build.
We take care of it. We go through your spreadsheets, map everything to the new system, clean it up, and import it before you go live. Your customers, vendors, part numbers, pricing, old job history — it all comes with you. You won't be staring at a blank screen on day one.
Local job shops and small manufacturers — typically 5–100 employees — who have outgrown spreadsheets and can't justify the cost of enterprise ERP. We focus on manufacturers in our region so we can actually show up, sit with your team, and build something that fits. Precision machining, metal fabrication, optics, electronics assembly, custom products — if you make things, we can help.
Your data is always protected
Cloudflare Protected
DDoS protection & secure routing
2FA via Microsoft Authenticator
Every login verified with a second factor
Your Data, Always Yours
Full export anytime — no lock-in
Not sure where to start?
Just reach out. We'll have an honest conversation about your shop and whether we're the right fit — no pressure either way.
Let's talk
Tell us how your shop runs.
Fill this out and we'll be in touch within one business day. No pitch, no pressure — just a real conversation about your operation and whether we can help.
📧
Emailkevin@builtflow.app
⏱️
Response timeWithin 1 business day
📅
Discovery callFree, no obligation — as long as it needs to be
What happens after you reach out?
1
We review your submission and reach out within 1 business day to confirm a time.
2
We hop on a discovery call — no set time limit. We talk through your operation, your pain points, and what a good solution looks like.
3
We send you a brief proposal outlining what we'd build and what it would cost — no hidden fees.
4
If it's a fit, we kick off. If not, we'll tell you honestly and point you in the right direction.
Let's Talk About Your Shop
2 minutes to fill out. We'll take it from there.
🔒 Your info is never shared or sold. Ever.
Cloudflare Protected
2FA via Microsoft Authenticator
Your data, always yours
✅
We got it — thanks!
We'll be in touch within one business day. Looking forward to hearing about your shop.
In the meantime, feel free to look over our pricing plans.